When managing a large-scale uniform program, especially for multi-location businesses, handling costs that exceed employee allowances or allocations can become a logistical challenge. Hanover Uniform’s Customized Ordering Software (CROS) provides a seamless solution, ensuring you maintain control while offering flexibility. Here’s how you can effectively manage these situations using CROS and streamline the process.
Handling Costs Beyond Allowances or Limits
It’s common for employees to exceed their uniform allowances or allocations—whether they’re ordering additional items or opting for premium upgrades. To address this, you can implement flexible payment options within CROS to simplify the process for both your organization and employees:
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Credit Card Payment Employees can pay for overages directly within the platform using their personal credit cards. This option ensures immediate payment, avoids additional administrative burden, and allows employees the freedom to personalize their purchases.
Key Benefits:
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Quick and secure transactions.
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Reduced paperwork for your team.
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Clear separation between company-covered and employee-paid costs.
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Payroll Deduction Another effective option is integrating payroll deduction into your CROS workflow. When employees exceed their allocation, the overage amount can be automatically deducted from their next paycheck.
Key Benefits:
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Simplifies the payment process for employees.
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Ensures overages are accounted for without disrupting the company’s cash flow.
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Reduces the risk of unpaid balances.
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CROS allows you to configure both options, enabling you to choose the one that best aligns with your organization’s policies and employee preferences.
Incorporating Order Approvals into Your Workflow
Approval workflows can add an additional layer of oversight, helping you manage uniform spend and ensure adherence to policies. CROS enables you to integrate order approvals directly into the platform, streamlining the process while maintaining control.
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Why Use an Approval Step?
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Enhanced Oversight: Prevent unauthorized or excessive orders before they’re processed.
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Cost Control: Ensure that orders comply with your company’s budget and allocation limits.
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Policy Adherence: Verify that employees order approved items aligned with uniform standards.
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How It Works With CROS, you can configure the approval process to suit your needs. For instance:
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Require manager approval for orders exceeding a specific allowance.
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Notify designated approvers automatically when an order is placed.
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Track and log approvals for accountability and reporting purposes.
This workflow keeps your program compliant while minimizing delays and errors.
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Building a Better Uniform Program
By leveraging CROS’s robust features, you can:
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Simplify the management of costs beyond allowances with flexible payment options.
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Improve control over orders through customizable approval workflows.
These capabilities not only enhance your uniform program’s efficiency but also improve the experience for employees, creating a win-win for your organization. If you’re ready to take your uniform program to the next level, Hanover Uniform is here to help.