Managing uniforms for large, multi-location operations comes with unique challenges, especially when it comes to ensuring every employee gets the right garments, in the right size, and at the right location. Hanover Uniform’s Customized Ordering Software (CROS) is designed to streamline this process, making it easier for companies to manage their uniform programs efficiently. One of the key features of CROS is its ability to handle Employee Rosters, including job codes and locations/departments—critical components for success in complex uniform programs.
Why Employee Roster Setup Matters
Uniforms often differ by job role, department, or location. A well-structured employee roster in CROS ensures:
- Accuracy: Employees receive the correct uniforms for their job and department.
- Efficiency: Orders are routed to the appropriate locations, reducing errors and delays.
- Compliance: Adherence to specific uniform guidelines for safety, branding, or regulatory requirements.
Key Components of an Effective Roster Setup
1. Job Codes: Defining Uniform Needs by Role
Job codes link employees to their specific uniform entitlements. For instance, a delivery driver might require branded polos and high-visibility jackets, while warehouse staff may need safety vests and steel-toe boots. By assigning job codes, you can:
- Standardize uniform allotments by role.
- Automate ordering based on predefined allowances.
- Simplify updates when roles or responsibilities change.
2. Locations and Departments: Mapping Where and Who
For multi-location programs, knowing where employees work and to which department they belong is critical. This information allows you to:
- Route uniform orders directly to the correct facility or department.
- Maintain location-specific uniform standards.
- Track usage and costs by location, aiding in budget control.
3. Combining Employee Data for Tailored Ordering
CROS integrates job codes, locations, and departments seamlessly, ensuring that every employee profile reflects:
- Uniform entitlements (type, quantity, and frequency).
- Size preferences stored from initial fittings or past orders.
- Location-specific customizations such as logos or color schemes.
Best Practices for Setting Up Employee Rosters in CROS
A. Start with Accurate Data
Begin by collecting detailed employee data, including:
- Name and unique identifier (e.g., employee ID).
- Job code and corresponding uniform requirements.
- Location and department assignment.
- Historical size and ordering data.
B. Establish a Centralized System
Ensure all employee information is stored in a single, centralized roster within CROS. This prevents duplication and discrepancies, particularly when employees transfer between locations.
C. Leverage Automation
CROS allows you to automate processes such as:
- Sending uniform reminders based on hire dates or allowances.
- Adjusting entitlements when employees change roles or locations.
- Flagging inconsistencies, such as duplicate entries or missing sizes.
D. Engage Key Stakeholders
Involve HR, warehouse teams, and department managers in the roster setup process to ensure that all perspectives are accounted for and that the data remains accurate and up-to-date.
Conclusion
Setting up Employee Rosters in Hanover Uniform’s CROS is not just about data entry—it’s about building the foundation for a smooth, efficient uniform program. By carefully managing job codes, locations, and departments, companies can ensure every employee gets what they need while saving time and money.
Whether you’re implementing your first large-scale uniform program or refining an existing one, our team at Hanover Uniform is here to help you make the most of CROS. Contact us today to learn how we can support your multi-location program with precision and ease.